Contract Management
Providing efficient contract management and administration services including contract production.
We oversee projects from start to finish, ensuring smooth operations and adherence to contract terms for successful project completion. Chairing pre-start meetings, through site valuations and production of payment certificates, to practical completion handover and agreeing final accounts. We ensure transparency and collaboration.
What the Service Entails
Contract management is a crucial service in the construction and property management sectors, ensuring that projects are completed on time, within budget, and to the required standards.
At AuthentiSurv, our contract management services are designed to oversee all contractual aspects of your project, from inception to completion, providing you with peace of mind and ensuring a smooth, efficient process.
​
Choosing AuthentiSurv for contract management means entrusting your project to seasoned professionals dedicated to delivering exceptional results. Avoid the pitfalls of poor management and ensure your project’s success with our expert services.
We also offer a 'Contract Only' service for Clients and Agents that want to manage things themselves.
​
In addition to full contract production, implementation and administration services; we also offer an option to produce a minor works contract for Clients and/or their Agents to use themselves for their projects. This option is more suitable for smaller, less complicated projects and those where designs and documentation have been produced by others and the involvement of professional consultants for contract management is not desired. It relies on the Clients' Agent providing project management services.
Whilst we will always recommend the thorough approach and to ensure full contractual protection; we recognise that this is not for everyone. Get in touch to discuss your needs and see how we can help ensure you have the recommended coverage.​
Key Benefits
​​​​
Accountability
Ensure all contractual obligations are established and communicated to each party highlighting fair expectations and control measures to be implemented.
​​
Fair Approach
​Produce and implement a fair and equally balanced contract between yourselves and contractors. Set up a positive and mutually beneficial agreement from the start, and outline requirements explicitly.
​
Safety Net
Have a formal contract in place to fall back on if things go wrong. Remember, external factors and issues can arise outside of everyone's control that need to be managed effectively.
​
Expert Oversight
Ensure all contractual obligations are met and managed effectively throughout the duration of a project, ensuring continuity of cover after the physical works have been completed.
​
Risk Mitigation
​Identify and address potential issues before they escalate.
​
Cost Control
​Maintain strict control over budgets to prevent cost overruns. Contracts confirm payment schedules and agreements, they can protect deposit payments and establish mechanisms for forecasts, funding allocation and timing for final accounts.
​​
Quality Assurance
​​Ensure that all work meets the specified standards and requirements.
​​
Streamlined Processes
​​Improve efficiency by managing all contractual processes seamlessly. Working with industry standard and widely recognised suite of contracts, such as JCT/NEC, achieves confidence with Contractors and service providers.
​​​​​
​​
AuthentiSurv helps property owners and managers maintain the health and longevity of their buildings. Our detailed reports and expert recommendations ensure that properties remain safe, compliant, and in good condition, ultimately protecting and enhancing their value.
What to Expect:
Initial Engagement
Client Consultation
-
We meet with you to understand your project requirements and objectives.
-
Our team reviews any existing project documentation and contracts.
​Pre-Contract Stage
Contract Preparation
-
We prepare comprehensive contract documents tailored to your project’s needs, including JCT/NEC contracts.
Tender Process Management
-
Manage the tendering process, ensuring competitive and compliant bids.
Contractor Selection
-
Assist in evaluating and selecting the most suitable contractors for the project.
​
Contract Execution
​​
Contract Administration
-
Oversee the execution of the contract, ensuring all parties adhere to their obligations.
Regular Progress Meetings
-
Conduct regular meetings with all stakeholders to monitor progress and address any issues.
Variation Management
-
Manage any variations to the contract, ensuring they are documented and agreed upon by all parties.
​
Project Monitoring
Quality Control
-
Ensure all work is carried out to the specified standards and requirements.
Cost Management
-
Monitor budgets and expenditures, ensuring the project remains within financial constraints.
Timeline Management
-
Keep the project on schedule, addressing any delays promptly.
​​​​
Completion Stage
​​
Final Inspections
-
Conduct final inspections to ensure all work has been completed satisfactorily.
Defects Management
-
Identify and manage the rectification of any defects before final handover.
Project Handover
-
Facilitate a smooth handover of the completed project to you, including all necessary documentation.
​
​Post-Completion Support
Where further requested, we can:
​
Warranty Management
-
Oversee any warranty periods and ensure any arising issues are addressed.
​
Ongoing Support
-
Provide ongoing support and advice as needed, even after project completion.​​
